Events and Programs Coordinator

Contract Position

Start date: June 13, 2023

End date: November 14, 2023

Hourly pay: 17/hour

Established in 2007, the London Heritage Council (LHC) is a not-for-profit umbrella organization with a mission to inspire, nurture, and manage historical and cultural initiatives in the region. The LHC is dedicated to collaboration and coordination within the sector in order to provide opportunities for engagement with the public through inclusive consultation on community programming, sustainability, networking, collaborative partnerships, diversity, and innovation.

Our mission is simple: to bring Londoners together to celebrate our shared stories. Londoners have saved lives, explored space, and changed the world. Our museums and heritage organizations share these amazing stories, showing why the past is very much alive in our present.

Events and Programs Coordinator:

The London Heritage Council is looking to hire an Events and Programs Coordinator to assist the Director of Operations with the planning, development, and execution of Night Market, Canada Day, and Doors Open London.

The Events and Programs Coordinator will work with the Director of Operations at LHC to plan and execute the coordination of Night Market and Canada Day London. Regular tasks will include sourcing vendors, bringing sponsors, entertainment, tents, chairs, tables, program planning, volunteer coordination, communications, and other event administration. The Events and Programs Coordinator will also help with event debriefs and wrap-ups.

The remaining time will be spent by the Events and Programs Coordinator working with the Director of Operations to execute the 22nd annual Doors Open event in London. They will also liaise with participating sites and organizations to confirm content for the Doors Open London event weekend. The Events and Programs Coordinator will contact the provincial office of the Ontario Heritage Trust to upload all Doors Open London information on the provincial website.

Required Qualifications:

• The applicant must be a recent graduate and a citizen or Permanent Resident of Canada.

• A bachelor's degree in event management, public history, or a related field is required.

• A minimum of 1 year's experience/internship in event and community management or administration.

Event and Program Management and Administration:

• Excellent organizational skills and the ability to manage details precisely.

• Previous experience supporting and coordinating large scale events

• Proven ability to plan and execute complex, time-limited projects

• Expertise with volunteer support, training, and coordination

• Ability to liaise with local vendors, heritage and museum organizations, and entertainment and advertising agencies

• Familiarity and comfort with delivering a strong presence in a hectic event setting

• Monitor event attendees, manage event day scheduling, and direct visitors to event features and entertainment.

• Flexibility to work evenings and weekends to accommodate special events

• Willingness to receive feedback and take direction

• Can work independently while demonstrating a team approach in day-to-day activities.

• Take action to avoid or solve problems and create opportunities for positive change.

• Approachable; demonstrates initiative, flexibility, and resourcefulness.

Communications:

• Familiarity with basic website updates

• Advanced level of proficiency in Microsoft Word, Excel, and Outlook

• Ability to deal effectively with a variety of individuals at all organizational levels

• Comfort with public speaking

• Ability to communicate at an advanced level (verbally and in writing) in English

• Ability to communicate in French is an asset

Application Deadline: Monday, 12 June, 2023

To apply, please contact Dhira Ghosh, Director of Operations, at dghosh@london.ca. Please include a cover letter and resume in PDF format.

LHC is an equal opportunity employer and welcomes applications from all interested individuals, including youth with a disability, Aboriginal youth, visible minorities, and new Canadians. LHC offers accommodations for applicants in our recruitment processes. If an applicant is contacted and requires accommodations, please inform us of any needs in your cover letter.